Job Location: Makati, Philippines
Job Requirements: Fluency in the English language is a MUST.
Position: Coordinator Procurement
The incumbent executes various administrative duties that support the overall purchasing function; including the administration of credit card programs; office products and telecom equipment orders; and the reconciliation of purchasing/accounts payable discrepancies.
Serves in a lead capacity as a member of the discrepancy work group. Answers junior staff members routine, day-to-day questions regarding standard purchasing processes. Has authority to perform match overrides to allow payments to suppliers. Provides notification to vendors and staff on status of payment requests. Communicates with both internal staff and vendors to resolve purchase order/receipt/invoice discrepancies. Works to resolve disputes related to product and service quality by liaising with internal staff and external vendors. Verifies that purchase order vouchers are not outstanding due to non-receipt of goods in system. Reviews incoming requisitions and directs them to appropriate Buyer. Supports Superiors by providing performance data against key business measures . Works with Supervisor and staff to improve overall levels of customer service. Monitors functioning of PeopleSoft and other related systems and liaisons with applications support staff as appropriate. Assists Supervisor in developing new or revised procedures/processes by providing input and ideas. Provides assistance in completing other purchasing related duties as required.
Must have a good working knowledge of PeopleSoft Financials as it pertains to purchasing and accounts payable. Must have proficiency with various software applications programs including Lotus Notes, Microsoft Word, and Excel. Must be able to learn other relevant packages like PO Workbench. Knowledge of the corporations procurement process, its customers and vendors. General awareness of how purchasing in a large organization needs to be executed. Strong customer-service orientation as demonstrated in previous relevant roles. Demonstrated analytical skills to make purchasing-related recommendations to vendors and internal staff. Ability to navigate effectively within a large ERP software package like PeopleSoft to extract necessary information. Negotiating skills to manage liaison role between vendors and staff. Persistence in following up with staff to ensure procedures are followed and completed. Demonstrated analytical skills to identify problems in business processes and to develop workable solutions that have cross-functional impact.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
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